top of page
Office Employees

Records Management

Document and Records Management to
help you SUCCEED

We Turn Aggravation Into Assets

​Time spent throughout the document lifecycle and getting access to documents when and where you need them is a constant source of aggravation.  At Emerald, we turn your aggravation into valuable digital assets. We offer innovative, cost-effective document management solutions which allow your team to get the information they need, when and where they need it. Whether you need to capture, secure, deliver, share and ultimately destroy documents and information, Emerald is here to help with efficient and easy-to-use solutions that allow you to streamline your operations and ease the transfer of data throughout your organization.  

Digital Work
Stack of Files

Document Management

Our document management services offer the best methods for document access and retention. Whether you are looking for off-site physical document storage or digital document management, Emerald offers the best solutions for you.

Medical Record Analysis

Medical Records Custodian

Whether you have decided to close your practice and retire, or join a group or Hospital Organization, the responsibility for maintaining and securely releasing Patient Medical Records to authorized requestors continues well beyond your closing date. The responsibility even passes to the executor of the estate of a deceased physician.

Binder and Files

Document Scanning

Document Scanning Projects usually begin the same way. It seems easy enough to convert paper using a scanner, but the truth is that there's a lot more that goes into the scanning process. Our Services alleviate your headaches and let you rely on our team to handle your document imaging needs.

What Clients Say

“Our efficiency has increased by ten-fold, freeing up our staff by allowing our vendors access to a file-system that is not only easy to use but also very efficient in locating files.”

Michael Di Motta, Chief Financial Officer

The Levinbook Law Firm

THE PROCESS

prePARING DOCUMENTS FOR TRANSPORT

​Our team of professionals will work with your staff to coordinate the boxing, preparation and transportation of your important Documents to our Production Service Facility.

receipt OF DOCUMENTS

​Once your Documents are received at our Facility, our team will carefully inventory your information and provide a detailed tracking manifest of all of the information that we’ve received.

DOCUMENT PREPARATION

​Our experts will remove all staples and fasteners, repair any ripped or torn pages, and carefully sort out the different sections of a file, ensuring that you can access the information you need, when you need it.

SCANNING

​Our production document scanning service center is equipped with leading-edge equipment from Kodak and Canon, and we’re able to capture all types of detailed information, from Merchandise Invoices to Mortgages.

QUALITY CONTROL

We review every image to ensure readability and quality. Each image is carefully analyzed to ensure that nothing is missed during the scanning process.

INDEXING

​We work with your IT Department or Document Management Vendor to ensure that we can capture and tag your Documents with all of the pertinent information so that you can access the scanned images through your software.

IMPORTING YOUR DATA

​Emerald will handle the integration points and ensure that your imaged data will be delivered to your IT Department or Document Management System efficiently.

CLIENT SATISFACTION

Enjoy the benefits of Emerald's Record Management services, that will increase overall efficiency and time management.

READY TO TRANSFORM YOUR DOCUMENT EXPERIENCE?

bottom of page