At Emerald Document Imaging, we believe that document scanning is the “front door” to business automation. If your scanning process only creates a “picture” of a page, you’ve created a digital paperweight. If you capture the information on that page, you’ve created a business asset.

Here are two simple ways your accounting department can greatly benefit.

1. Advanced OCR: Making Data Searchable

At Emerald Document Imaging, scanning is not the final step. A standard PDF is just an image that a computer cannot “read.” By using AI we take these pdf’s and turn them into assets.

• The Asset Transformation: By using OCR (Optical Character Recognition), capture software identifies letters and numbers, turning a static image into machine-readable text.
  
  
• Why it matters: This allows your system to “know” that a document is an invoice from Vendor X for $1,200, rather than just “Scan_001.pdf.2.

2. Intelligent Data Extraction

Intelligent Data Extraction: Making Data Actionable. While OCR reads the text, Intelligent Document Processing (IDP) understands the context. This is where true automation begins.

• The Transformation: Using AI, the system identifies specific data points—like “Invoice Date,” “Tax ID,” or “Total Due”—regardless of where they appear on the page.
  
  
• The Business Asset: This data can be automatically pushed into your CRM or Accounting software. Instead of a human typing in numbers, the scan itself triggers the workflow, such as sending an invoice to a manager for approval the moment it hits the scanner.

Reach out today to learn how AI-powered document capture can streamline your operations and unlock real automation.