// RECORDS MANAGEMENT
// RECORDS MANAGEMENT
AUTOMOTIVE DOCUMENT MANAGEMENT
Document Management for Car Dealerships
Secure, compliant, and affordable solutions for businesses on Long Island and New York City.
Auto dealerships rely heavily on paper-based documentation to perform successfully. Emerald Document Imaging provides outsourced document scanning services to help dealerships integrate paper documents into their document management system. The ability to add paper documents to your dealership management system provides the most value for your investment but can quickly become overwhelming by the large volume of documents that need to be scanned.
We offer the expertise to simplify this process. Our team of professionals can help with every step of the document scanning process, including integration with your existing dealership management software.
Streamline Your Dealership Operations
With over 20 years of experience in the imaging industry, Emerald can ensure your important dealership information is readily available at your fingertips, at a price and time frame that will exceed your expectations.
We Scan Documents Such As:
- Deal jackets
- Repair orders
- Service records
- Title and lease applications
- Parts Invoices
- Contracts
- Employee Files, AP, and AR files
Once your documents are scanned, Emerald has the ability to work with several different integration partners including:
- Reynolds and Reynolds
- ADP Dealer Services
- Auto/Mate
- Auto Manager
- DealerTrack
- CDK-DSDA
- And many more…
The Benefits of Scanning Your Dealership’s Documents
Increased Organization and Accessibility
Free Up Office Space
With digital files, there is no longer a need to have physical records stored on-site. This allows dealerships the opportunity to utilize their space more effectively and efficiently. We offer document storage that will increase the functionality of your office space in a secure and compliant manner.
Increased Security
Are your files currently safe from floods, fire, or other natural disasters? Gain peace of mind knowing that your physical documents are safe in a controlled climate storage facility. Once your records are scanned, they live safely in a cloud-based software, allowing you access while also protecting you from hackers.
How Our Document Scanning Process Works
We make it easy to transition from paper to digital — without disrupting your day-to-day operations. Here’s what to expect when you work with Emerald Document Imaging:
1. Free Consultation & Planning
We start by learning about your goals, timelines, and the types of documents you need scanned. From there, we design a customized plan tailored to your workflow, compliance requirements, and business needs.
2. Pickup & Project Implementation
Once your project workflow is established, we take care of everything: secure pickup and transport, meticulous document preparation, high-quality scanning, detailed indexing (by name, date, patient ID, etc.), and thorough quality control. We ensure your documents are digitized accurately and ready for seamless import into your software platform.
3. Secure Delivery & Integration
After scanning is complete, we deliver your digital files securely. If you don’t already have a document imaging or management system, we can help you find the right solution — including a free demo of a cloud-based document management platform or delivery of fully searchable PDFs on portable media.
What our clients are saying
Businesses across Long Island and New York City trust Emerald Document Imaging to handle their most important documents — securely, accurately, and on time.
Our Automotive Document Management Services
Document Scanning
Our document scanning service provides your business with the files you need in a digitized format. You will no longer need to fax or make copies; instead, just simply search and share your document.
Document Storage
Document Management Software
Through a web-based document repository, you can have access to all of your documents in a matter of seconds. Emerald can load all of your scanned files into an online solution for easy access.
Ready to Go Paperless?
Whether you’re scanning decades of archives or just getting started with digital records, Emerald Document Imaging makes the process simple, secure, and stress-free.
Let’s talk about your project — we’ll provide a free quote and answer any questions.
Or give us a call at (631)-435-2900
