DOCUMENT MANAGEMENT SERVICES
Digitize, Streamline, and Secure Your Business Information
Emerald Document Imaging provides end-to-end document management services for businesses across Long Island and across New York. From document scanning and digital storage to workflow automation and secure shredding, our solutions help you go paperless, reduce costs, and stay compliant, all while making your information easier to access and manage.
Our Document Management Services
Document Management Systems
Modern businesses need fast, secure access to documents — and a cloud-based document management system makes it possible. With built-in cloud backup, your files stay protected and always within reach, whether you’re in the office or working remotely.
Easily search, retrieve, print, and share documents, while streamlining operations with automated workflows and digital forms. Emerald makes the transition simple by scanning your paper records and supporting your team every step of the way.
Document Scanning
Scanning a few pages might seem easy, but digitizing thousands of business records the right way takes experience. Emerald’s professional document scanning services convert your paper files into high-quality, searchable digital documents that are easy to access, share, and store securely.
Our team handles the entire process efficiently, helping you reduce manual tasks, streamline workflows, and stay compliant without the headaches of doing it yourself.
Document Storage
Free up space, cut costs, and keep your records secure with offsite document storage. Storing files in a secure, climate-controlled facility means your team isn’t buried under boxes, and your office runs more efficiently.
Need something from storage? Just request it, and we’ll scan and deliver it securely the same day. With waterproof, fireproof protection and full tracking, your documents stay safe and accessible whenever you need them.
Medical Records Custodian
When a medical practice closes, a doctor retires, or transitions ownership, patient records still need to be managed, protected, and accessible. Emerald serves as a trusted medical records custodian, ensuring HIPAA-compliant storage, secure access for patients, and full retention schedule management.
We handle the entire process — from intake and indexing to patient release requests — so you can stay compliant and provide continuity of care without the administrative burden.
Document Destruction
Protect your business and your clients by securely shredding sensitive documents. Emerald provides certified document destruction services that ensure your confidential information is permanently and professionally disposed of.
We offer off-site shredding with flexible scheduling, and every job comes with a Certificate of Destruction for your records. Our experts can also guide you on what to shred and when, so you stay secure and compliant at every stage.
Medical Records Scanning
Medical records scanning is a secure, reliable way to turn your paper patient charts into organized digital files your team can access anytime. Our HIPAA-compliant process ensures every record is scanned with precision, indexed for easy searching, and seamlessly integrated into your EMR or document management system.
By digitizing your records, you can reduce clutter, save valuable office space, and streamline daily workflows. We make it simple to transition from paper to digital, helping you improve efficiency and patient care at every step.
Microfilm and Microfiche Scanning
Microfilm and microfiche scanning transforms your archived reels and sheets into high-quality digital images for fast, convenient access. We use specialized scanners to capture every detail, ensuring your historical and sensitive records are preserved for the future. Once digitized, files can be indexed and imported into your DMS or EMR system for easy searching and secure storage.
Our process helps you eliminate outdated viewing equipment, reduce physical storage needs, and bring decades of information to your fingertips.
Aperture Card Scanning
Our aperture card scanning service makes it easy to preserve and modernize your film-based records. We carefully scan each card at high resolution, capturing every image and data field with precision before converting them into fully searchable digital files. These records can be securely integrated into your EMR or document management system for fast, organized access.
Whether you’re managing engineering drawings or historical medical images, we’ll help you eliminate outdated equipment and keep your information safe, accessible, and compliant.
Blueprint Scanning
Our blueprint scanning service transforms large-format drawings, plans, and schematics into crisp, high-resolution digital files. We handle everything from architectural and engineering blueprints to construction as-builts—carefully scanning, indexing, and organizing each document for easy retrieval.
Digitized blueprints can be securely stored, shared, and integrated into your document management system for quick access across teams and job sites. Whether you’re modernizing old archives or streamlining active projects, we make it simple to preserve and manage your plans digitally.
Industry-Specific Document Management
Different industries face unique challenges when it comes to managing and securing information. That’s why we customize our document management solutions to fit the specific needs of medical, legal, financial, educational, non-profit, and automotive organizations, helping every client streamline workflows, maintain compliance, and improve efficiency.
Medical Document Management →
Non-profit Document Management →
Financial Document Management →
Education Document Management →
Legal Document Management →
Automotive Document Management→
Ready to Upgrade Your Document Management?
Whether you’d like to get more office space by outsourcing your documents or decide that you’d like to automate your current document workflow, Emerald is here to help!
Let’s talk about your needs — we’ll provide a free quote and answer any questions.
Or give us a call at (631)-435-2900