// RECORDS MANAGEMENT
// RECORDS MANAGEMENT
DOCUMENT STORAGE
DOCUMENT STORAGE
Document Storage SERVICES on Long Island & New York Metro Area
Storing paper records in the office takes up space, slows down your team, and puts sensitive information at risk. From compliance headaches to lost files, in-house storage can quickly become a burden.
Whether you’re storing patient files, legal documents, financial records, or HR paperwork, Emerald Document Imaging offers a smarter solution: secure, offsite document storage for businesses across Long Island and the New York metro area. We’ll keep your records protected, organized, and easy to access—so you can focus on what actually matters.
- Eliminate the need to store records on-site, allowing for better space utilization.
- Scan On-Demand – if you need a document while it is stored with us, simply make a request, and we will scan and send it securely the same day.
- Peace of mind knowing your documents are safely stored in our climate controlled, water-proof, and fire-proof facility.
Why Offsite Document Storage Matters
Declutter your workspace. Strengthen compliance. Improve efficiency. Offsite document storage isn’t just about saving space; it’s about peace of mind. Here’s what businesses gain when they partner with Emerald:
- Regulatory Compliance – Stay HIPAA, FACTA, FERPA, and SOX compliant
- 24/7 Security Monitoring – Protect sensitive data from theft or disaster
- Fast Retrieval Options – Digital or physical delivery available
- Scalable Storage Plans – From a few boxes to entire archives
Paper records are still a major source of business and medical data breaches. Let us keep yours safe.
| Feature | In-House Storage | Offsite Storage with Emerald |
| Space-Saving | ❌ | ✅ |
| 24/7 Security | ❌ | ✅ |
| Compliance Ready | ⚠️ | ✅ |
| Climate Controlled | ❌ | ✅ |
| Easy Access & Retrieval | ❌ | ✅ |
What We Store
Our secure offsite storage facility can handle a wide variety of documents, including:
- Patient medical records
- Legal files and contracts
- Tax records and financial statements
- HR files and personnel records
- Engineering drawings and oversized documents
We also offer box pickup and digital conversion services for a fully integrated storage solution.
Industries We Serve
Whether you’re a solo practitioner or a large enterprise, we have the storage capacity and compliance expertise you need.
- Healthcare
- Legal & Law Firms
- Government & Municipal Offices
- Financial Services
- Education & Higher Ed
- Architecture & Engineering
- Non-Profit
- Automotive
Four Steps to Security and Reliability
1. Consultation
We provide a Free Records Analysis to meet your company’s needs.
2. Document Transportation
Our team of professionals will work with your staff to coordinate the boxing, document pickup, and transportation of your important documents to our facility.
3. Intake & Access
We will label your boxes, index and stored them in our secure warehouse. Request a file anytime, digitally or physically, and we’ll deliver it quickly and securely.
4. Document Destruction
After the retention time has expired, we securely destroy your documents.
What Are the Benefits of Document Storage?
Scan On Demand
Simply call or make a file request online and the file(s) will be in your inbox within four hours as a password-protected, encrypted PDF attachment.
Compliance
Eliminate Risk by adhering to industry regulations by implementing retention and destruction schedules.
Security
Our facility is secure with a 24/7 monitoring and security system. Our Storage Facility is equipped with Comprehensive Fire suppression Systems and a state-of-the-art alarm system.
Frequently Asked Questions
Is offsite storage secure?
Yes. Our facility is monitored 24/7, equipped with fire suppression, and access is restricted to authorized personnel only.
How fast can I retrieve a stored file?
Can you also digitize our records?
Absolutely. We offer document scanning and digital conversion services for hybrid or full-digital access.
Where is your storage facility located?
Our facility is located on Long Island. We serve Nassau, Suffolk, New York City, and surrounding regions from our centrally located, secure facility.
How much does offsite document storage cost?
Can I access individual files or just whole boxes?
How long do I need to keep my documents in storage?
Ready to Take Control of Your Records?
Free up space and protect your documents with trusted offsite storage.
Or give us a call at (631)-435-2900
