How to Choose the Right COPIER OR PRINTER for Your Business
In New York City, every square foot counts, and so does every second. Whether you’re running a law firm in Midtown, a design studio in DUMBO, or a medical practice in Forest Hills, your printer and copier setup needs to be fast, secure, and space-efficient.
In an environment where even five minutes of downtime can ripple through an entire team, choosing the right device can make a real impact on productivity. The wrong one can lead to constant toner orders, paper jams, and frustrated staff waiting for prints.
At Emerald Document Imaging, we help NYC businesses choose Canon and Ricoh devices that deliver big performance without taking up big space. Here’s our 2025 guide to the best printers and copiers for city offices (plus what to look for when you’re shopping for one).
Our Top Canon & Ricoh Picks for NYC Offices
For Fast-Moving Teams: Ricoh IM C4510 / C6010
If your office produces a constant stream of contracts, presentations, or reports, Ricoh’s IM C4510 and IM C6010 series is built to keep up. These color multifunction systems deliver up to 60 ppm, integrate seamlessly with cloud platforms, and feature Ricoh’s intuitive Smart Operation Panel.
They’re designed for high-demand business environments like law firms, marketing departments, or finance offices that need vivid color and consistent uptime. Plus, Ricoh’s Always Current Technology ensures firmware and features stay updated automatically — no technician visit required.
Ideal for: Law firms, creative agencies, or large accounting departments managing heavy print loads.
For Small & Mid-Sized Offices: Canon ADVANCE DX C568iF
Canon’s DX C568iF proves you don’t need a massive copier to get professional-grade output. It offers fast color printing and scanning, enterprise-level security, and a footprint small enough to fit into a SoHo shared workspace or Brooklyn studio.
The device shines when you need sharp color graphics – think proposals, invoices with logos, or marketing materials. Built-in Wi-Fi and secure print features make it a smart fit for hybrid and mobile workforces.
Ideal for: Small firms, healthcare practices, design teams, and coworking hubs that value quality color and reliability in a small space.
For High-Volume Black & White: Canon ADVANCE DX 4900 Series
When your output is almost entirely text — contracts, records, reports — the Canon DX 4900 series delivers unmatched efficiency. Its high-speed monochrome printing keeps work moving while maintaining Canon’s signature image clarity.
The series offers a robust duty cycle and long-life components, making it perfect for teams that print thousands of pages per week. It’s a smart, budget-friendly choice for document-heavy organizations that don’t need color but do need reliability.
Ideal for: Legal, accounting, or administrative offices producing large volumes of black-and-white documents.
For Hybrid Teams & Small Workspaces: Ricoh P C311W
Compact, affordable, and wireless, the Ricoh P C311W is the definition of convenience for smaller NYC teams. It delivers crisp color prints from laptops or smartphones via Wi-Fi Direct, AirPrint, or Mopria.
At less than 40 pounds, it’s easy to move and fits comfortably on a shelf or counter. Despite its size, it maintains professional color quality — perfect for small marketing teams or satellite offices that occasionally need color without a full copier.
Ideal for: Remote and hybrid teams, small agencies, or executive offices with limited space.
For Everyday Efficiency: Ricoh P 311
If you just need something fast, simple, and built to last, the Ricoh P 311 is the unsung hero of small business printing. It’s a black-and-white laser printer that delivers 34 ppm, strong security options, and low operating costs.
Set it up via USB or Wi-Fi and you’ll have reliable output for everyday forms, letters, and receipts. It’s small enough to share between two desks, yet tough enough to handle hundreds of pages per day.
Ideal for: Back-office teams, clinics, and small businesses needing consistent black-and-white performance without over-complicating things.
Check out our full lineup of copiers, printers and other products →
What to Look for in a Printer or Copier
1. Speed & Volume
Look at pages per minute (ppm) and monthly duty cycle. A 25 ppm printer might be fine for a small team, but busy offices printing hundreds of pages a day should aim for 45–60 ppm.
2. Footprint & Form Factor
NYC offices are notorious for tight layouts. Consider where the machine will actually live — near a wall outlet, between desks, or in a copy room. Compact MFPs like the Canon DX C568iF or desktop printers like the Ricoh P 311 are built for exactly that.
3. Connectivity & Workflow Integration
Modern printing goes beyond USB cables. Look for models with Wi-Fi, Ethernet, mobile printing, and cloud integrations (like Google Drive or Microsoft 365). These features are essential for hybrid teams and satellite offices.
4. Security
From legal briefs to medical charts, NYC offices print sensitive data every day. Choose models that include user authentication, secure print release, and data encryption, so confidential files never end up in the wrong hands.
5. Total Cost of Ownership (TCO)
It’s not just about the sticker price. Consider toner yield, energy efficiency, and service coverage. Local partners like Emerald Document Imaging can help structure leasing and maintenance plans that minimize total long-term cost.
Why NYC Businesses Choose Emerald Document Imaging
Working with a local partner gives your business a clear edge:
- Fast on-site service across Manhattan, Brooklyn, Queens, the Bronx, and Staten Island
- Flexible leasing, rentals, and service contracts that fit NYC budgets
- Expert installation and training for secure, networked printing setups
- Quick delivery of toner and parts so you’re never waiting days for supplies
- Personalized recommendations from a team that understands how space and workflow challenges differ from Midtown to Long Island City
Emerald Document Imaging specializes in Canon and Ricoh office solutions, helping NYC companies of all sizes find the perfect fit for their space, workload, and long-term goals.
Ready to Upgrade Your Office?
The best printer or copier isn’t necessarily the biggest, it’s the one that matches your workflow, fits your space, and comes with reliable local support. Whether you need a color powerhouse, a compact MFP, or a budget-friendly desktop unit, Emerald Document Imaging can help you choose the perfect Canon or Ricoh model for your New York City office.
Contact Emerald Document Imaging to schedule a consultation or get a quote today. →
